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Council on Aging Minutes 08/01/2007

Minutes of meeting held On August 1, 2007

Meeting opened at 10:15 a.m.

PRESENT: COA members: Frank Antonovitch, Lowell Nixon, Olive Nixon, Sara Meier, Brad Noble, and Harold Hewinson. Others: Senior Center Director: Margaret Crock, Outreach Worker: Deb Tierney. Also present: Paul Gillis.

ABSENT:     John Reed and Alternate member, Susan Sanders.

Minutes of July 3, 2007, accepted.
On August 6th we will have Carol Potter from Health Watch as a speaker at lunch. On September 17th, Jamison Shipley from Humana, Inc. will discuss Long Term Care Insurance, Final Arrangement Insurance and other topics of interest in financial planning. In October we hope to have a speaker on any new Medicare updates. 91 persons were contacted in July. Brad will be looking into her concerns regarding access to the office area, specifically the keying system for the whole senior center.
On August 25th there will be a Chicken Barbecue at the Holland Rod & Gun Club from 12:00 to 5:00.  This will benefit the Friends of Holland Seniors and the Holland Fire Dept. Scholarship Fund. Tickets are available from Firemen, Margaret has some at the Senior Center, the Holland Market and Mike’s Pizza also have tickets.   
In July, 657 contacts made, 96 seniors served, 307 attended senior center, 119 attended congregate meals and the balance includes cards & games (87), exercise (41), senior tax work off program (16), One pot meals (49), No sew blankets (24), Entertainment (23), other activities make up the difference.   
FINANCIAL: Brad Noble, Treasurer  
 Expenditures in July were: telephone $0, M Crock salary $611.00, Deb Tierney wages $423.00, Electric $198.88, Trash pickup $25.81, Ed Chraplar – music $50.00, Ray Korny – set up furniture $100.00, Griswold Glass (door) $240.00, Security service ( 3 mos.) $75.00, Lawn care $39.38.
PROGRAM COMMITTEE: Margaret Crock, Deb Tierney & Olive Nixon
Corinne Lavallee and her volunteers are still working on “no-sew blankets” for service men.  An exercise class is held every Tuesday at 1:00 p.m. Corinne is preparing a simple meal on Thursday’s from 11:30 am to 12:45 p.m. Cribbage is held each Thursday at 1:00 p.m. Mah Jongg is held each Monday at 1:00 p.m. On August 6th Carol Pottie will speak on personal care monitoring.  On August 15th our annual picnic will be held at noon. In late Aug. or in Sept. there will be tickets available for the theater in Sturbridge sponsored by the Holland Cultural Council.

SENIOR TAX ABATEMENT PROGRAM: Margaret Crock and Harold Hewinson.
In July, $442.50 was charged to the Senior Center
Paul presented an article for the news letter that was approved by the council.  A motion was approved to allow Paul to prepare and submit a grant application to Norcross Wild Life Association for materials needed to construct a Pergola for the Patio. On July 25th Heather Blakely, Earl Johnson and myself met with Department of Environmental Protection representatives at a meeting room in Springfield. This was an informational meeting and a D.E.P. decision on whether or not we should have a public water source at the Senior Center will be forth coming. We (town) believe we are in compliance. D.E.P. believes we are in violation. I quoted the regulation that defines our use “not more than 25 people “at 60 events per year. They claim we didn’t provide for the future. I inquired what regulation covers the future. They responded – it’s an opinion. I stated that if there is a need for a public water supply it will be covered under phase II “Senior Housing”                       
All of the above reports were accepted by the Council on Aging.
Cleaning supplies approved at our last meeting, not to exceed $421.00 have been received but no invoice at this time.
Motion made and approved to notify Verizon to have a new line set up for the outreach worker. It was noted that she requires an answering service that would require her password to access. Corrinne mentioned that Verizon supplies voice mail access at no cost on her phone service. Brad will check into this before ordering the new line. This is a definite need for the outreach phone line. There was also a suggestion that we purchase shades for the windows for any future movie presentations. Brad will check with the Building Inspector to see if the type of blind used in the Town Hall is o.k. If so, we would need an estimate as to their cost. It was agreed that the lock system in the senior center needs to be changed. Access to various rooms needs to be limited and access to the building also needs to be addressed.  Brad will put together a suggested listing of each room access and will check with Linda on the system used in the Town Hall. Brad distributed a proposed breakdown of the budgets approved at the town meeting. As the town does not have a balanced budget, previous approved items could change.
Mr. Peret has three of the computers completed and has one with our new printer hooked up. It was approved by the COA to limit who could use the printer to those that have been trained on it. Basic instructions for e mails are available at the Senior Center. Mr. Peret has offered to teach the basics of computer use. Brad will find out when he would be available. We now have cables that allow users access to the e mail system. It will take time before anyone can use these computers due to time restraints.
CORRESPONDENCE – distributed on a weekly basis.
Meeting adjourned at 11:50 a.m.

Submitted by:
Brad Noble, Secretary

Town of Holland 27 Sturbridge Road, Holland, MA 01521
Phone: 413-245-7108 Fax: 413-245-7037
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