Council on Aging Minutes 04/07/2010
5122010_120807_0.png
HOLLAND COUNCIL ON AGING
Minutes of meeting held on April 7, 2010

Meeting opened at 10:23 a.m. by Vice-Chairman Tom Baltazar.

PRESENT: COA members: Tom Baltazar, Lowell Nixon, Olive Nixon, Brad Noble, Jack Reed, and Susan Sanders.  Others: Senior Center Director Margaret Crock, Manager Don Sanders, Outreach Worker Deb Tierney, and Activities Coordinator Linda Artruc.

ABSENT:  Bruce Plumley
MINUTES:  Correction made to minutes of March 3, 2008, to reflect motion to hire entertainer John Root for a fee of $175.  Motion was carried with four in favor and two opposed. Motion to accept the corrected meeting minutes of March 3, 2010, was seconded and approved.  

REPORTS:  

OUTREACH WORKER – Debbie Tierney – On March 2nd our scheduled speaker from RMV was unable to attend.  However, about 25 seniors came to the meeting along with reporter Chris Tanguay from Southbridge News.  People had the chance to vent their frustrations and put forth their concerns about pending legislation affecting the elderly.  The speaker, Michele Ellicks, will be here to speak on April 14th and 10:30 a..m. about aging drivers. The Butterworth Fund are almost all gone.  I expect all funds will be distributed April 30th when the Fuel Assistance Program from VOC ends.  There is a recognition dinner for VOC staff that Lois and I are invited to on the 15th in Chicopee.  There is no cost except for mileage.  The Conference on Aging is on May 15th at the Mass Mutual Center and I would like to attend with either Margaret or Linda, and possibly a Board member.  The cost is $35. per person.  Title III grant application was sent to GSSSI for mileage and postage and was approved for $350.  Elaine Massery from GSSSI informed me that there were surplus funds and I worked with COA and SC members to get a wish list prioritized and an application for over $2,700. was submitted last week.  If approved, the money must be spent by October 1, 2010, so we will need to quickly appropriate the items and account for the expenditures.  May activities will probably include an Elderlaw speaker to address protection of property and assets for seniors.  The newsletter will be published at the end of April and will contain May and June activities.  Sue will contact Sturbridge Direct for the submission deadline.

SENIOR CENTER DIRECTOR: Margaret Crock.
In March, 1062contacts were made and 104 seniors were served. 342 attended the Center, 189 attended congregate meals.  The balance Includes: Cards & games (53), exercise (32), senior tax work off program (28), intergenerational activities (122), phone calls (96), COA meeting (10), stained glass classes (21), blood pressure clinic (23), crafts (18), entertainment programs (36), meetings and activities (20), speakers (20), DMV (20), Ear Masters (21), income tax preparation (11)..

SENIOR TAX ABATEMENT PROGRAM: Margaret Crock
As of March 31, 2010, the Senior Center has used the program in the amount of $2,738.00, Town Clerk $300.00, Assessors officer $264.00, Tax office ($462), and Holland Elementary School $2,004.00. Total YTD is $5,768.00.  
 PROGRAM COMMITTEE:  Regular programs:  Lunch is served every Monday as well as on the 2nd and 4th Wednesday of each month – reservations, please.  Monday Veterans Services Agent at noon – reservations needed; 2nd Monday Garden Club at 10:30 a.m.; Tuesday Stained glass classes at 10:30 a.m. and craft class at 1:00 p.m.; Wednesday 10:00 a.m. exercise class, and COA meeting on the 1st Wednesday; Thursday 12:30-3:00 p.m. cribbage, and crafts from 1:00-3:00 p.m. with Linda Artruc.  Card games, scrabble and puzzles available daily.  St. Patrick’s Day luncheon on Wednesday March 17th at noon with Maggie the Clown to entertain us.  On April 12th at 12:30 there will be a one-act play through the Cultural Grant, “Jerry Atric – The Older I Get” with Steve Henderson is scheduled.  Grant confirmation pending.

FINANCIAL:  Brad Noble, Treasurer  
February report includes:  Receipts: GSSSI $630.00 and gifts totaling $500.00.  Expenditures: Allied Waste $34.22, telephone $66.56, National Grid $81.67, Osterman Gas $529.17, stamps $49.62, GSSSI assessment $91.88, semi-annual inspection $156.50, and salaries $2,044.15.  Brad distributed Treasurer’s report.  Brad provided a Gift Account income and expense report.  

MANAGER: Don Sanders – Everything is working well.  Don requests fertilizer and lime totaling $62.50.  He is checking around for the best deal on mulch.  

Written reports for January from Outreach, Director, Senior Tax Abate and Program Committee were provided to the Council and are included in the records with the March minutes.

Motion to accept all of the above verbal and printed reports was made and approved by the Council on Aging.

OLD BUSINESS:  Tom reports the computers and a new printer are up and running.  Sue is the administrator.  There is a Friends meeting today.  To receive reimbursement from the Friends, an application for funds must be submitting and after approval purchases can be made, followed by submission of request for reimbursement form along with store receipt.  New phones and answering machine have been installed.

NEW BUSINESS:   Birthday party request for 3/21 was approved.  Requests were received for blood drives to be held on July 23, 2010, and January 7, 2011.  A frame is needed for a thank you received from the Red Cross.  Harrington Health Care is offering a mini health fair.  Margaret and Linda will look into what is covered and if there are any related charges.  Thank received from First Baptist Church of Westminster, MA, for donation sent in memory of Kathryn Brown.

The meeting was adjourned at 11:15 a.m.

Submitted by:  Susan Sanders, Secretary  

cc:     Selectpersons
        Town Clerk

Agenda
Meeting on April 7, 2010
                                                      Call to Order at 10:15 a.m.
Approval of minutes of March 3, 2010
Reports: Outreach, Senior Center Director, Program,
Senior Tax Abatement, Finance, Manager,
Old Business, New Business, Correspondence