Council on Aging Minutes 06/01/2011
Minutes of meeting held on June 1, 2011

The meeting was opened at 10:19 a.m. by Chairman Sue Sanders

PRESENT:  COA members: Diane Balderelli, Lowell Nixon, Brad Noble, Jack Reed, and Susan Sanders.  Others: Senior Center Director Margaret Crock, Outreach Worker Deb Tierney, Manager Don Sanders, and Linda Artruc.

ABSENT:   Earl Johnson and Olive Nixon.
MINUTES:  Motion by Diane to accept the May 4, 2011, minutes was approved.


OUTREACH WORKER – Deb reports that May was a fairly productive month for Outreach.  With contributions from Linda Artruc and Bobbi Kuhnly, Valerie Ebersold jumped in as the deadline neared to complete a large part of the enhanced 911 list of seniors in town. • Our fitness trainer has begun her evaluations of interested people.  June 10th is the deadline for evaluations.  Hand weights and resistance bands have been purchased for the arthritis exercise classes. • We have also received our permit to show movies and I would like to start this during June, on Thursday nights, to see if it catches on.  These would be regular movies.  Fitness and exercise videos can be shown during the day during classes. • Attorney Todd Ratner came to present his “elder law checklist.” • We have begun to get frequent coverage on activities held here at the Center thanks to Emily Thurlow from Turley, and Kevin Flanders from the Southbridge News. • Mary Jenewin Caplin came to do my review.  Everything was fine.  She requested that I obtain copies of drivers’ licenses of people who drive our seniors, and evaluation sheets to be filled out by patrons of the Center. • Of the $3,000 appropriated from the Butterworth Trust, we have expended all but $450.00. • I have advertised for the positions of activities director at the Center and receptionist at town hall.  These are “senior aide” positions. • I will submit a list of office supplied needed.

SENIOR CENTER DIRECTOR: Margaret Crock.  In May, 1252 contacts were made and 92 seniors were served.  408 attended the Center, 182 attended congregate meals.  The balance Includes: Intergenerational activities (145), COA meeting (9), senior tax work off (26), cards & games (79), exercise (111), stained glass (71), entertainment (John Porcino) (25), speakers (22), presentation CORE (14), crafts (10), computer (12), gardening (12), veterans’ agent (11), phone calls (115).

SENIOR TAX ABATEMENT PROGRAM: Margaret Crock - As May 31, 2011, the Senior Center has used the program in the amount of $4,658.00, the Assessor’s office $276.00, tax collector $554.00, Town Clerk $722.00, and Holland Elementary School $1,510.00.  Total YTD is $7,720.00.

PROGRAM COMMITTEE:  Regular programs:  Lunch is served every Monday and Wednesday of the month – reservations, please.  Monday Veterans Services Agent at noon – reservations needed; Mah Jongg at 10:00 a.m.; Tuesday gentle Chair Yoga from 10:00 to 11:00 with Eva.  Small fee per class.  Stained glass classes from 10:30 a.m. to 1:00 p.m. and from 6:30 to 9:00 p.m. Fee: $20/month.  Call Tom Baltazar 413 245-3163 to register; craft class 1:30 – 2:30 p.m. with Linda Artruc, Activities Coordinator. Wednesday 10:00 a.m. Arthritis Foundation exercise program with Eva Pittsinger; COA meeting on the 1st Wednesday at 10:15; Tai Chi from 3:00 p.m. 4:00 p.m. with David Masera, small fee per class; craft classes with Linda Artruc and guest artisans 1:30 to 3:00 p.m. Thursday Computer classes 10:30 – 11:30 a.m. with Linda, and Cribbage from 12:15-3:00 p.m.  Weekdays:  Card games, scrabble and puzzles available daily.  We have some activities after 3:00 p.m. to accommodate those who work.  We have exercise equipment available Monday through Thursday from 10:00 a.m. to 3:00 p.m.  No fee.  June – June 12th pancake breakfast to benefit Hamilton Reservoir Association – 6:00 a.m. to noon.  Flag Day June 14thwe’re invited to Tantasqua Junior High midday for special ceremonies.  Please RSVP to 245-3163.  Plan for a Tea Party with Linda Artruc (12:30 – 2:30) on June 16th –reservations please.   June 20th from 12:45 to 2:30 – Founding Fathers.   July - Spaghetti Supper July 8th from 4:30 to 7:30 sponsored by Friends of Holland Seniors.  Advance tickets available at $7.00, over 60 and under 10 - $6.00, at the door - $8.00.  July 29th – 2:00 to 7:00 p.m. – American Red Cross blood drive.  We are considering movie nights on Thursday. Let us know if you are interested – 245-3163. Diane offered to donate popcorn.  Much discussion centered on accepting donations at grant-funded programs.  Sue offered to look into this.

FINANCIAL:  Brad Noble, Treasurer - May report includes:  Receipts: GSSSI $630.00, gifts totaling $310.00.  Telephone: $71.61, exercise classes $270.00, toner for printer $52.49, stamps $11.00, trash pickup $54.46, National Grid $24.92, hand weights $50.26, yard care and fertilizer $193.71, Denise Pontbriand (5 sessions) $150.00, salaries $2,213.20.   

MANAGER:  Don Sanders – Don reports the back door needs repair.  Outdoor lights are on 24/7.  He wants to put a time on the breaker.  Umbrellas are needed for our outdoor tables.  Motion by Diane to allocate funds from this year’s budget, or next year’s, if needed, to hire an electrician as well as get the back door repaired was unanimously carried.

Motion by Diane to accept the above verbal and printed reports was approved by the Council on Aging.

UNFINISHED BUSINESS:   Diane reports that the casinos themselves do not sponsor trips, but bus companies do.  She will continue to look into this for us.  

NEW BUSINESS:  At the 5/31 town meeting, a 2% pay increase was approved for our employees and approval was granted for one alternate member on our Board.  Memo to be submitted to the Selectpersons identifying our Board members who have agreed to serve another two-year term, and all one-year positions.

CORRESPONDENCE:   Margaret reports receipt of a letter from East Longmeadow about “You’ve Got Talent.”  Contact Margaret for more information.

Motion to adjourn was made by Brad at 11:14 a.m. and was unanimously carried.

Submitted by:   Susan Sanders, Secretary  

cc:     Selectpersons
Town Clerk
Meeting on July 6, 2011
Call to Order at 10:15 a.m.
Approval of minutes of June 1, 2011
Outreach Worker, Senior Center Director
Program Committee, Senior Tax Abatement
Finance, Facility Manager
Unfinished Business, New Business, Correspondence